Management Analyst – Health Administration (Open and Promotional)

County of San Mateo, CA
February 13, 2020
Redwood City, California
Job Type


San Mateo County Health is seeking a well-qualified individual for the position ofManagement Analyst, to managethe Medi-Cal Administrative Activities (MAA) and Targeted Case Management (TCM) Federal reimbursement programs; guide MAA/TCM staff; facilitate claiming processes; act as County liaison with the State on MAA/TCM matters; provide financial and program support; supervise accounting and other administrative staff within the Central Finance unit, and other duties as assigned.

The current vacancy is in Health Administration located in San Mateo, CA, but will travel throughout the County to perform duties of the position, such as attendance at meetings and trainings which may be held within the County, in Sacramento or other locations.

Primary duties will include providing direction to staff in the facilitation of claiming processes for MAA/TCM programs; facilitate onboarding of claiming units; prepare annual MOUs with claiming units; ensure program compliance with claiming agencies and perform periodic site reviews; provide technical assistance regarding program requirements; develop and disseminate internal procedures; conduct training on time surveys, cost report and invoice preparation; review submitted cost reports and assist in resolving any issues; prepare cost report packages and submit to State by deadline; serve as liaison for State and Federal audits; prepare quarterly MAA Claim Plan and submit to State; oversee the preparation of quarterly MAA invoices and monthly TCM invoices; reconcile and distribute payments to claimants. Additionally, serve as County liaison with State on all MAA/TCM related matters; attend statewide LGA MAA/TCM meeting and trainings; analyze impact of State Policy and Procedure letters and communicate to County leaders and claiming units; process MAA and TCM contracts and agreements timely; and meet all mandated deadlines.

This position will provide financial and program support; complete and submit annual County federal audit documentation; coordinate Time Study tracking tool with external vendors; maintain accurate accessible audit ready files; coordinate work of MAA/TCM accounting staff; and provide support on revenue maximization activities, budget and financial reports. This position will also supervise administrative staff that provides fiscal and administrative support in Central Finance.

This position reports to the Chief Financial Officer in Central Finance.

The ideal candidate will possess:

  • Experience working with state/federal reimbursement programs
  • Experience preparing for and participating in an audit conducted by theState
  • Experience monitoring federal and state legislation
  • Experience providing technical assistance to internal and external clients, contractors and vendors
  • Demonstrated experience in accounting; experience using OFAS
  • Experience managing contracts
  • Experience managing projects independently
  • Ability to manage a large and varied workload with conflicting deadlines
  • Independent problem solving skills
  • Ability to establish and maintain effective working relations with those encountered on the job
  • Proficient in Excel, Word, PowerPoint, OFAS accounting system and web-based data applications
  • Excellent written and verbal communication skills

NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular vacancies.
License: Possession of a valid California Driver's License.

Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field; at least three years of professional administrative experience is typically required at the Management Analyst level.

Knowledge of:

  • Project and/or program management, analytical processes, and report preparation techniques.
  • Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
  • Principles of mathematical and statistical computations.
  • Research and reporting methods, techniques, and procedures.
  • Modern office practices, methods, and computer equipment and applications related to the work.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
  • Principles and practices of public administration as applied to operational unit and program administration.
  • Principles and practices of county management and government.
  • Sources of information related to a broad range of county programs, services, and administration.
  • Basic principles, practices, and procedures of funding sources and grant funds disbursement.
  • Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.
  • Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
  • Record keeping principles and procedures.
  • Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.

Ability to:

  • Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
  • Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
  • Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
  • Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
  • Evaluate and develop improvements in operations, procedures, policies, or methods.
  • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
  • Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
  • Establish and maintain a variety of filing, record keeping, and tracking systems.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
  • Plan, organize, and carry out assignments from management staff with minimal direction.
  • Plan and conduct effective management, administrative, and operational studies.
  • Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
  • Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
  • Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.


Open and Promotional. Anyone may apply.Current County of San Mateoand County of San Mateo Superior Court of California employeeswith at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIUor AFSCME represented extra-help/term position prior to the final filing date, will receive five points added to their final passing score on this examination.

A supplemental application form must be submitted in addition to our regular employment application form. Resume or CV will not be accepted as a substitute for the required employment application and supplemental questionnaire.

The examination process will consist of an application screening (pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.

IMPORTANT:Applications for this position will only be accepted online. If you are currently on the County's website, you may click the"Apply"button. If you are not on the County's website, please go tohttps://jobs.smcgov.orgto apply.

Final Filing Date: February 21, 2020
Application Screening: February 25, 2020
Panel Interviews: March 11 and/or 12, 2020

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs.
The County is an Equal Opportunity Employer.

HR Analyst: Kristin Herman (02072020) (Management Analyst -D181)

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