Human Resources Assistant
Location: San Francisco, CA Category: Staff Positions Posted On: Fri Feb 19 2021 Job Description:
The Human Resource Assistant will perform a variety of administrative tasks and services in support of a range of HR functions to ensure the effective and efficient operations of the CIIS human resources department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Maintains accurate and up-to-date human resource files, records, databases, and documentation.
- Answers frequently asked questions from employees and applicants regarding standard policies, benefits, hiring processes. Refers more complex questions to appropriate HR staff.
- Maintains the integrity and confidentiality of human resource files and records.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Assist with payroll functions including processing, answering employee questions, facilitating resolutions to errors, and preparing manual checks.
- Conducts or assists with new hire orientation and onboarding.
- Compile reports and spreadsheets to convey key data.
- Updating and maintaining employee benefits, employment status, and similar records.
- Process and manage incoming mail.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, and retirement celebrations.
- Serves as point of contact for Student Worker Employment
- May assist with maintaining HRIS data integrity, I-9 compliance, and auditing.
- Track and ensure completion, accuracy, and retention of forms (including I-9) for government compliance.
- Assists in the recruitment process for open positions.
- Help as needed with a variety of HR functions.
- Perform other duties as assigned.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent organizational skills with meticulous attention to detail.
- Proficient with Microsoft Office Suite specifically word, excel and PowerPoint.
- Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
- Ability to multitask and meet deadlines under pressure.
- Ability to work autonomously and efficiently.
- Must be adept at problem-solving, including being able to identify issues and resolve problems in a timely manner.
- Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
- Bachelor's degree
- At least one-two years of employment experience in human resources
- Work experience in a higher education HR department highly preferred
SALARY AND BENEFITS
Salary commensurate with skills and experience.
NOTES TO CANDIDATE
Working Conditions -- Duties are primarily performed in an office environment at a desk or computer terminal, typically, Monday through Friday.
Background Check -- Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
Visa Sponsorship -- Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
Relocation Assistance -- This position is not eligible for relocation assistance.
EQUAL EMPLOYMENT OPPORTUNITY POLICY
CIIS is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation and inclusion of U.S. historically under-represented people of color, international, bilingual and bicultural students, faculty and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI).